Wilson Studios

WILSON STUDIOS

Menu

Privacy Policy

Wilson Studios

Last updated: November 2025

At Wilson Studios, we respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your personal information when you visit our website https://wilsonstudios.co.uk, make an enquiry, complete a booking, or engage our photography services.

1. Who We Are

Wilson Studios (“we”, “our”, or “us”) provides professional photography services across weddings, portraits, and commercial projects.
We are the data controller responsible for your personal data under UK GDPR.

Contact Details:
Wilson Studios
Email: hello@wilsonstudios.co.uk
Website: https://wilsonstudios.co.uk
Location: Gloucestershire, United Kingdom

If you have any questions about this policy or how we use your data, please contact us at the above address.

2. What Information We Collect

We may collect and process the following types of personal data:

A. Information you provide directly:

  • Name(s)

  • Contact details (email, phone number, address)

  • Event information (wedding dates, venues, schedules)

  • Preferences, ideas, and requirements for photography

  • Shot lists, questionnaires, or contracts submitted

  • Payment information (for invoices and deposits)

  • Consent forms for image use or marketing

B. Automatically collected information:

  • IP address and browser type

  • Pages visited and interaction data

  • Referring website links

  • Cookies and analytics (see “Cookies” below)

3. How We Use Your Information

We use your personal information to:

  • Respond to your enquiries and manage bookings

  • Prepare and deliver photography services

  • Communicate about schedules, logistics, and image delivery

  • Manage invoices and payments

  • Deliver final images via online galleries or USB

  • Manage contracts and client records

  • Improve our services and website functionality

  • With your consent, share images for portfolio, website, or social media promotion

4. Lawful Basis for Processing

Under the UK GDPR, we rely on the following lawful bases:

Purpose Lawful Basis
To perform a photography contract or process a booking Contractual necessity (Article 6(1)(b))
To respond to enquiries Legitimate interests (Article 6(1)(f))
To use photographs in marketing materials Consent (Article 6(1)(a))
To comply with legal or tax obligations Legal obligation (Article 6(1)(c))

Where we rely on consent, you can withdraw it at any time by contacting us.

5. Sharing Your Information

We will never sell or rent your data. We only share your data with trusted third parties when necessary to deliver our services, for example:

  • Professional printing labs or online gallery providers

  • Second shooters or assistant photographers

  • Website and hosting providers (for secure image delivery)

  • Payment processors or accounting services

  • Legal or tax authorities when required by law

All third-party partners are vetted for GDPR compliance and operate under strict confidentiality.

6. Image Rights and Usage

We may ask for your consent to use selected images for marketing, portfolio, website, or social media.
You have full control over this — consent is optional, and you can withdraw it at any time by contacting us.

Without consent, your images will only be used privately for contractual delivery.

7. Data Retention

We retain personal data only as long as necessary to:

  • Fulfil the purposes described in this policy,

  • Meet legal, tax, or insurance obligations, and

  • Maintain records of client work.

Typical retention periods:

  • Contract and invoice data: 7 years (for accounting)

  • Client photos: up to 10 years (for safe archival and re-ordering)

  • Enquiries and contact forms: up to 2 years

After this, data is securely deleted or anonymised.

8. Your Data Protection Rights

You have the following rights under UK GDPR:

  • Access: Request a copy of your data

  • Rectification: Correct inaccuracies

  • Erasure: Request deletion (where lawful)

  • Restriction: Limit how your data is used

  • Objection: Object to certain processing

  • Portability: Request data transfer to another provider

  • Withdraw Consent: If processing is based on consent

To exercise your rights, please email us at [insert contact email].

You also have the right to complain to the Information Commissioner’s Office (ICO) if you believe your data has been mishandled:
www.ico.org.uk

9. Cookies and Analytics

Our website may use cookies and similar technologies to improve functionality, analyse visitor behaviour, and enhance your experience.
You can control or disable cookies via your browser settings.

We may also use services like Google Analytics to understand website usage. These tools collect anonymised information and do not identify individual users.

10. Data Security

We take appropriate technical and organisational measures to protect your personal data, including:

  • Secure encrypted storage and backups

  • Password-protected systems and devices

  • Limited access to personal data within Wilson Studios

  • Secure online delivery galleries

11. Data Transfers

If we ever transfer your data outside the UK or EEA (e.g. cloud storage providers), we ensure appropriate safeguards such as UK-approved Standard Contractual Clauses or equivalent protection measures.

12. Updates to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with a revised “Last updated” date.

13. Contact Us

If you have any questions or concerns about this Privacy Policy or your data, please contact:

Wilson Studios
Email: hello@wilsonstudios.co.uk
Website: https://wilsonstudios.co.uk